Please see the attached Quarterly Estates Newsletter for PMLE 5, 6, 7 Community Association. This newsletter follows our quarterly meetings, more specifically our meeting held on 07/24/21.
Good morning PMLE 5,6,7 residents and members. This communication is to let everyone know that our in-person Board of Directors meeting that was canceled back in June has been rescheduled and will be held on July 24th at 10:00 AM at the Delaware Township Municipal building.
Date: Saturday, July 24th, 2021
Time: 10:00 AM
Where: Delaware Township Municipal Building
Address: 116 Wilson Hill Road, Dingmans Ferry, PA 18328
Good morning PMLE 5,6,7 members. Can you believe that it's almost July? Can you believe that our September meeting is only a few months off? We can't, either! However, PMLE 5,6,7 Community Association has persevered through a nationwide and worldwide pandemic, whereas many things were closed down and fellow neighbors lost their jobs. We survived a new POTUS and a change in policies. We're surviving higher costs of goods, including fuel, building supplies and even food. We survived a pretty brutal winter, where snowfall amounts exceeded 3 feet. Not only did we survive, or are we surviving these, but we also survived necessary changes to how we do business as an entity. So, I ask you, what can't the PMLE 5,6,7 Community Association survive?
All jokes aside, it is nearing July and this our time of year where we ask if any community members are willing to step up and donate their time to keep this community running, whether through being a board member or a committee member. To help you make a decision, we'll outline some necessary requirements, as well as the time you may need to donate below.
If looking to join a committee, please send us an email with your full name, lot number, address, phone number and the committee you are interested in.
Click HERE to email us!
As was previously announced, PMLE has been awaiting work to be done on Mountain Top Drive. Well, today, that work has started and potholes are being worked on. Once the potholes are finished, the goal is to then have the entirety of Mountain Top Drive resurfaced, which, if everything goes to plan, will start next week. Our contractors will try not to impede traffic as much as humanly possible, however, we ask that everyone give themselves ample time for leaving the community, in case of any delays.
As a reminder, our posted, and by-law stated, speed limit is 20 MPH. It's summer and there are a lot of summer activities within the community, such as jogging, walking, bicycling, etc. We have children and adults out on our roads enjoying the good weather, so let's ensure their safety.
The final reminder we have is that our June 26th meeting is being rescheduled due to many board members with other obligations. Once we have a confirmed date will announce here on our site, providing as much notice as possible.
Good morning PMLE residents. This bulletin is provided to tackle a few different PMLE items going on. Please read it, so that you have correct information.
First and foremost, we have part of our roadwork scheduling in place, but it's probably the most important part, for the time being. The week of June 18th, weather permitting, Mountain Top Drive, from Hillside Drive through to Port Drive will be having potholes repaired. Your commute through the community may be delayed by this work, so please plan accordingly.
Second, the resurfacing of Mountain Top Drive will commence shortly after the potholes are repaired. How shortly? We are waiting on that schedule and will update the community once we receive that information.
Third, for those of you affected by the mailbox incident, whereas, you used to get your mail in that second box from the left in the front row, you were informed that for the time being, you'll need to get your mail directly at the post office. We've worked out an arrangement with the USPS, in which they will be moving everyone from that second "downed" box to one of the empty boxes in the back row. This was the easiest and fastest method to fix this problem, without continued burden on our members. As you are receiving your mail at the post office, please inquire about your new key. Unfortunately, you will be required to be issued new keys through the USPS for your new mailbox. The USPS has informed us that this project, to move all members to one of the other boxes, will be completed, no later than Friday, June 25th, 2021.
Finally, for the sake of safety, please traverse our roads with caution, following the posted 20 MPH speed limit. Not only is this wise due to the current road condition, but a few other factors come into play as well. There are plenty of deer and fawns within the community. Summer activities by our residents include walking, bicycling, etc. Further, we'd like to ensure the contractor and his employees remain safe.
We wanted to provide the community and especially those members using the damaged mailbox #2 with an update, as well as discuss more information about the incident. First, we have been notified by the USPS that no mail will be delivered to that box, so those impacted will need to go to the Dingmans Ferry USPS office to get your mail. Reasons stated are simply safety (since the box is no longer secured) and security (since the box is damaged).
PMLE 567 Board Post If anyone has any information as to who may have hit the mailbox please write the board at PMLE567.HOA@GMAIL.COM. It will be held in the strictest confidence. Whomever it was must have been in a larger/higher vehicle judging by the damage also done to the smaller mailbox alongside. I am sure we will hear from the post office that mail cannot be delivered there and we apologize for the inconvenience this will cause those of you who use that mailbox. We will attempt to get it repaired as quickly as possible. If someone in the community thinks that they can help with re-anchoring it down it will be greatly appreciated. It is unclear whether damage to the box will prevent its use.
Good evening all PMLE 5,6,7 Residents! This communication is to keep the residents of PMLE 5,6,7 in the loop regards to roadwork, as well as make the membership aware of a budget revision and meeting reschedule.
For 2021, we had originally set the roadwork budget at $55,000, with the intention of trying to tackle a few more secondary and tertiary roads. However, necessity has forced us to reassess and review previous years costs involving maintenance, pothole repair (whether volunteers with cold patch or a professional company), traffic volume and best possible use of community monies. Therefore, we increased the 2021/2022 roadwork budget to $70,000. Attached to this post is the revised and most current budget based on the above mentioned changes. That leads us into roadwork for 2021.
2021 Roadwork Plan:
For 2021 we've decided to resurface the entire 2 miles of Mountain Top Drive, from Hillside Drive to Port Drive. However, this is a 2 phased approach that will take place through the next couple of weeks, or months (depending on scheduling/weather). We have taken this approach due to the historical costs of the previous 6 years, which were band aids, at best, as the road has been degrading/deteriorating rapidly over the last couple of years. Part of this is due to the amount of traffic seen on this road, which we cannot control, as this road services part of Section 6 residents and all of Section 7 residents. It is, ultimately, the most used road in this community with the highest amount of traffic. The way the phases will work are listed below:
Once we have the schedule set and in place, we will certainly make another announcement to let the community know, so that each of you can plan your traveling accordingly.
June 26, 2021 Board Meeting:
The board, in it's majority, will be unable to attend the June 26th Board Meeting. Therefore, at this time, we're tentatively rescheduling that meeting for July 24th, 2021. Historically, attendance for summer meetings has been low, but for the 26th meeting, we have too many board members who will not be in attendance due to personal obligations. However, with COVID restrictions being lifted in many areas, we expected that this would happen. So, if we are running into a similar issue for July, we're going to see if we can host a remote meeting, whereas, any questions from the board can be submit prior to the meeting via email. Please note, that we will certainly keep the community apprised of the situation as we progress through the summer.
Finally, we'd like to thank those who have been patient and understanding in relation to roadwork. We sincerely appreciate it. For all others, it shouldn't need to be reminded that PMLE 5,6,7 Community Association has quite a few miles of road to maintain and some of those roadways are older than a lot of the people living here. The board needs to carefully weigh our budget (money on hand), upcoming bills, traffic on road surfaces, etc. It's not a fickle decision that can be made on a whim.
Your 2021/2022 Dues payments are fast approaching. See information below:
Annual Dues Payment:
Please be reminded that your annual dues payment is due by June 10th, 2021. Remit your payment in full to Berkheimer by the date noted to ensure no penalty applies.
Quarterly Dues Payment:
Please remit your quarterly installment to Berkheimer by June 10th, 2021. If payment is not received by this date, then your account balance (entirety), will be considered on the Annual plan and will incur any/all associated penalty fees. For reference, your next quarterly payment is due on September 1st, 2021.
PO Box 21450
Lehigh Valley, PA 18002
Pay Online (Under "Per Capita Tax, Real Estate Tax & Utility Bill Payments (HAB-MISC)). Note: Online payments do take a fee. Those fee's are Berkheimer's for taking/processing electronic payments and have nothing to do with the HoA. Please review the different fee's associated with the ACH or Credit Card payment to make the best decision for you.
Good morning PMLE 5, 6, 7 Residents. This message is going out to keep all apprised of what the board is doing, instead of allowing members come to their own conclusions, or get on Facebook to rant/carry on/feel like the board is neglecting it's duties, etc. We'd rather you all had factual information.
We have been, and are currently soliciting quotes for roadwork within the community. We've received some quotes, and are awaiting a couple more, at this time. These quotes are for all available options, including Mountain Top Drive and various other roads in poor shape. As we've communicated, spring months are when these discussions, running our ad in the paper, vendor engagements and quotes happen. It's no different than any previous year. Once we receive and review all quotes, we'll come to a determination, and set dates for roadwork. When all of this is complete, we will put out another notice letting the community know.
Further, we are fully aware that Mountain Top Drive is in dire need of pothole repair, as is the case every single year for the last 6-7 years. We are also aware that there are other roads in the community that need some attention as well.
Every single year there are definitive issues to tackle. Snow and Ice complaints occur during the winter months and once the winter is over, the pothole/roadwork complaints take root, like clockwork. We'd like to remind all members, that in previous years, roadwork, in general, didn't get done until right before the winter months, typically the fall months. In the last 3 years we've changed that to start these earlier in the year. No matter when we start the roadwork, there will always be a complaint because we didn't do it on their time, or to their expectations. Further as one of our members, so eloquently put it, this isn't NJDOT, NYDOT or even PENNDOT and we have operate on a very limited budget to tackle over 10 miles of roads. The Board is, and has been, proactively gathering quotes so we can make our decision, soon.
We're asking for a little patience, folks. We'll have a determination and an announcement as soon as possible.
Good evening PMLE 5,6,7 members. By now, many of you have started to receive your annual dues statement(s). While we strive to ensure that our member list is updated and accurate, sometimes we just miss something, or someone. For the 2020/2021 year and the 2021/2022 year, PMLE had a lot of home and property turnovers. We've tried really hard to ensure that we caught all of these, but we are human and it'd be improbable if we guaranteed that we didn't make a mistake. That being said, if you were expecting a dues statement and didn't receive it, please reach out to Berkheimer to inquire the status of your statement(s). If Berkheimer is of no help, please reach out to us to help get the problem resolved.
The only thing we ask is that you understand, if we don't get back to you immediately, this is a busy time of year for us, not just in relation to annual dues billing, but also the housing/property market has seen an influx of sales in our community (roughly a 10-15% increase in sales).
Contact Berkheimer via:
To contact the board, please do so via the below. We will get back to you as soon as possible.
Good evening PMLE. The Board of Directors has received confirmation that our May 1st, 2021 through April 30th, 2022 dues statements will be mailed out on 05/10/2021. The only thing that is changing for the 2021/2022 year is that the penalty will be back in place. As you can remember, for the 2020/2021 year, we waived the penalty due to the rough year that COVID had on some of our members/neighbors.
In 2020/2021 we had some hiccups with the payment plan, and tried to resolve them as timely as possible when brought to our attention through the proper channels. In case of any issues, please be reminded that to contact the Board you must reach out to us directly, via (Facebook will be ignored):
As a final reminder, Berkheimer, will NOT be sending reminders on monies owed. By now, we all know what we owe and for those opting into quarterly payments, we've provided payment coupons. However, the Board will post the quarterly reminders here on the website. Please bookmark the site so that you remain up to date on all information.
Below is a sample of the main bill as well as a sample of the first quarter's payment coupon.
The Township has approved our remaining meeting dates, starting with April 24th, 2021. However, as we're all aware, PA is currently seeing a drastic spike in COVID cases. Therefore, the board, as a whole, has decided to cancel the April 24th meeting. We didn't have too much to go over, other than the 2021/2022 budget, upcoming projects and information on dues billing. With that being said, we've provided the newsletter and budget attached to this post, and we'll provide a detailed overview of some of the highlights.
Good morning PMLE. With another weather event on the horizon, we're providing this information to all residents for clarity. We want to ensure that your issues, concerns and complaints are dealt with in a timely fashion, while at the same time not giving any credence to trouble makers, pot stirrers or antagonists.
First and foremost, please be advised, that Facebook, has been and will be ignored. It's not an official outlet for the Board. Anyone who posts on there, posts as a community resident, with his/her own opinions and ideas (the very nature of Facebook) and not in an official capacity, unless the heading states "Official PMLE Business" and is from a Board member or Committee chairperson.
Second, let's remember that respect is earned, not given. I'm sure we all understand this statement. So, when we make our posts, where you think your gaining the Board's attention, and they are filled with malcontent, negativity and the like, the responses you receive will most likely follow the same course of action. In fact, I can assure you that you'll start receiving more cynicism and sarcasm, or just be ignored altogether. Keep your snark to the Pike County Road page, or better yet, if you don't have anything nice to say, don't say anything. Let's be honest, immediately after winter, I can assure you, Facebook will be buzzing with complaints about potholes and road conditions. This is the ebb and flow of this community. If people can't complain about one thing, they certainly find another to gripe about.
Further, I believe it's time that the entire community understands that the methodology for maintaining our roads during a weather event hasn't changed. Years ago, it used to be that roads were cleared "enough" for emergency vehicles to traverse through the community. With final "clean up" being completed after the event is over. The standing rule was/is to plow, as needed, all main thoroughfares within the community and treat ALL hills, curves and trouble spots (such as ice buildup, etc), as well as the parking lot, then move to do the same for all secondary and tertiary roads. The only change to this directive, is that the roads must be opened, not only for emergency access, but for incoming/outgoing local traffic, such as deliveries, family members, etc. That's it, these are the only changes made.
With all of that said, let's talk about some areas of the community. Ledgeway Drive (the main drag) is considered a main thoroughfare, as well as Sugar Maple Drive, Port Drive, Mountain Top Drive, White Pine Drive, Loftus Lane, Oak Ridge Drive, Janets Way, Rockledge Road and the School Bus stop. All other roads, albeit, side streets, dead ends, mailbox area and cul-de-sacs are considered secondary and tertiary roads/areas.
Now, let's talk about weather in the Poconos. Some of you have lived here for, at least 5+ years, others are relatively new. So, let's level set expectations, and be real. If you are looking for roads maintained like NJDOT, you moved to the wrong area. Their budget is bigger than ours, end of story. Power outages, occur and can happen frequently or for extended periods of time in this area. Be prepared for this, as PMLE isn't FEMA. However, many of us, if made aware, are willing to get together and lend a hand if needed. Whether it's getting fuel to you, heaters, food, etc. Understand that snowfall amounts tend to be greater than surrounding areas due to our elevation. I'm sure there are others, but this is a good base.
Finally, please remember these simple reminders during all adverse weather events:
Please be reminded that the quarterly dues payment, for those that opted in, is due on March 1st, 2021. This payment goes directly to Berkheimer. If you have any issues, please reach out to the board directly via email or phone.
Berkheimer Phone: (610) 599-3143
PO Box 21450
Lehigh Valley, PA 18002
Berkheimer Online Payment: Click Here (Found under Hab-Misc)
Good evening PMLE 5,6,7. We hope that you had an excellent Christmas and a safe and happy New Year. That said, we have a few things to announce for all.
We typically always have a January Meeting. Ours was scheduled for January 23rd, 2021, however, will not be taking place. The Board of Supervisors met and voted that they would not allow any outside entities, such as ourselves, to use the building through the end of February 2021. They will meet again in February to vote on the remainder of our dates (April 24, 2021; June 26, 2021; September 23, 2021) and let us know.
So, to ensure that our members receive accurate and up to date information, in lieu of not having a board meeting, we are still pushing our newsletter. Attached you will find our newsletter with all of the high level detail of the things we would have discussed at the board meeting. We are providing it in a format that you can easily read here on the website, as well as a downloadable file that you can print for convenience, should you feel the need to.
We, also, want to reiterate, that Facebook is a "community page", owned and operated by community members, where all manner of things are posted, such as things being sold, anger fueled posts, swiping at other community members (in a verbal sense), etc. While this behavior is childish and not very adult like, it's the nature of the beast. Facebook is a "social" community where community members can share, not an official outlet of the board. For convenience, we publish a link to this community news article, to get as much exposure as possible, and on occasion we have published a live board meeting for those that like to attend and can't get to the meetings in person. Please be reminded that Facebook is not an official outreach of the board, nor is it endorsed by us, therefore, we will not respond to posts in a board capacity, especially anger fueled, finger pointing posts. These are not constructive, especially considering the cliques that reside in this community, the pot stirrers/social media warriors, and differing opinions. It never leads to anything good and usually leads to further division. The fact of the matter is that we're neighbors. We certainly don't have to like each other, but we should be a little more considerate of our neighbors, because I'm sure if the shoe were on the other foot, you wouldn't appreciate the same level of non-sense being done to you.
Which is a great segue into the topic of problems, issues, complaints with neighbors. While there is no police force directly assigned to the Dingmans Ferry area, we implore you to handle problems correctly. If you see a safety issue, have a noise complaint or see a violation, contact your local authorities. However, we would suggest that you reach out to your neighbor directly to work it out with them, before resorting to the authorities. The PMLE board is not a baby-sitting service. Decent human beings should know how to deal with their neighbors, should already know how to behave or act, etc. Please try and work on the issues with your neighbors as a starting point.
Last, but certainly not least, if you want to be on our email mailing list for newsletters, please send us your email address. This information is not shared with other entities, nor will we use it for anything other than the newsletters that get posted quarterly.
First and foremost, PMLE 5,6,7 would like to wish everyone a Happy New Year with the hope that 2021 proves to be a much better year, in terms of health, finances and less stress overall.
This notice is going out to remind our members that as of right now, the Municipal building is not able to be used for any extracurricular activities due to COVID concerns, and rightly so. The dates that we requested for our meetings are below, however, the supervisors will need to vote again on January 13th, to decide what to do and whether we can use the building for those dates. That being said, because we are now in January, officially, and while we may not have a meeting, we will still provide a quarterly, via the website as well as those that are subscribed to our mailing list, so that you all know what is going on within PMLE 5,6,7, such as where we stand with the budget, topics of priority being discussed going into the 2021 year, etc.
Proposed Meeting Dates:
Saturday, January 23rd, 2021
Saturday, April 24th, 2021
Saturday, June 26th, 2021
Saturday, September 23rd, 2021
This update is to remind everyone how and where the Board will respond to recommendations, issues, questions, etc.. Specifically there have been a number of Facebook posts, personal phone calls to board members, etc., regarding the road cleanup during this very large winter storm. Anything a member wishes to have conveyed to our new vendor, as we have stated in the past, should be sent to the email address for the board (firstname.lastname@example.org), via messages left on the voicemail box for the HoA (570-630-0776), or by messages left through the contact form (https://www.pmle567.com/member-form.html). These will be monitored during storms. A board member is in contact with the vendor while they are in the community staying up to date on progress. The above are the only methods we will respond to.
Regarding yesterday’s (into today’s) storm, the new vendor was here over 14 hours continuously, starting around 3:00 PM until after dawn when they needed to get a few hours of sleep and gasoline, after which they returned. This was verified by a member of the board who was in contact with them until 4:00 AM. In addition, the vendor will be back tomorrow (Friday) for further cleanup, road widening, salting icy spots, etc…
We feel it important to convey several additional aspects. The vendor is very proactive and responsive and anxious to please. If you have suggestions, or if there are issues, he does want to be made aware. As was stated in a prior update, a feature we found beneficial is that their equipment is tied into GPS devices. This allows them to track every road they have been to, the times and frequency of being there, even down to the amount of salt being placed at any given location. However, if a road is missed, please let us know so it can be passed on. Additionally, we selected them because of the equipment they bring to the table. This includes a tri-axle equipped with one of the larger plow blades available. Given the fact that the storm ran continuously through the afternoon, night and into today, there are very few vendors we looked at that could have, in less than 24 hours, made all the roads passable, even down to bare blacktop in locations, hills salted, etc… It is important that we have realistic expectations, especially in light of the fact that PennDOT didn’t begin plowing many of our secondary roads until this morning.
It also needs to be stated, on a follow on drive through by the board, many of the cleaned roads had become covered with driveway snow removal either from vendors who came in to clean driveways or residents with snow blowers and/or quads with blades. If you have a driveway vendor, we ask that they do not leave excess cleanup on the roads. Likewise, if it is something you do personally, please keep the roads clear.
We sought out the best vendor for the community after a very exhaustive search. Let’s work together to improve things where we need to, help where we can, and keep everyone safe. Thank you.
Please be reminded that the quarterly dues payment, for those that opted in, is due on December 1st, 2020. This payment goes directly to Berkheimer. If you have any issues, please reach out to the board directly via email or phone.
Berkheimer Phone: (610) 599-3143
PO Box 21450
Lehigh Valley, PA 18002
Berkheimer Online Payment: Click Here (Found under Hab-Misc)
It seems that a successful Halloween event occurred with no injuries, community members ensuring children's safety and members getting to see all of the little trick or treaters, as they wanted. For the members of the community that organize this event and keep the kids safe, thank you. Especially this time of year, with COVID concerns, and Halloween events being shut down all across the country, it was nice to see some semblance of normalcy in our little community, where kids could remain kids.
With Halloween over, the Board would like to remind all residents of a few things in relation to our beautiful winters in the Poconos.
Information and news brought to you by the Board of Directors for PMLE 5,6,7.