SUMMER 2020

We are sending this message out as a means to keep everyone in the loop as to our decision making, plans or general status of where we are with things.

1. Future Issues
   1. Quarterly Meetings. We are hoping to resume the quarterly meetings for the September meeting. That is currently tentative, as PA still has restrictions on indoor gatherings, whereas, no more than 25 may gather. Social distancing rules, of at least 6 feet of separation is to be maintained among all gatherers and masks are required at all times.
      1. We are working on bringing the board together via a live meeting, such as Zoom, Facebook meeting/live, etc. where we'll run through our current business, votes, etc. and save all questions for the end. Logistics are still being determined on this, but we'll treat it very much like the school board is/has been handling it.
   2. Road work & Pot holes. We receive a ton of questions in relation to pot holes.
      1. We did reach out to a company to get them in here to bid on our pot hole work to see what the costs would be. Both appointments we were stood up, but it's not the first time that company has done it.
      2. There is discussion on asking members to contribute some time and we cold patch them ourselves, at a highly reduced cost savings. In 2018 we had members of our community use cold patch, whereas, we saw a roughly 50% success rate on them holding. Still to this day, some of these holes are still holding their patches.
      3. In relation to road work, COVID-19 has drastically changed our business model. This year, alone, prior to the COVID-19 situations, we created a budget, based on "projected" income. The board had to make some very necessary adjustments in relation to our "expectations" and what is truly attainable. Job losses, lay offs, medical bills and social distancing have played a very big part of all of the changes.
         1. In response, we've created a payment plan for our members to use and adjusted our budgeting based on realized, or real dollars in the bank going forward. What this means is that from now and through the future, we will no longer budget work based on projected, or hoped for, income, it will be done based on actual dollars in the bank.
   3. Board needs.
      1. There are members of the board who have terms expiring, and for this community to run, we have to continue to keep members in the seats. There are a couple of caveats that go with running for the board. Such as the ability to be computer proficient, have knowledge of Microsoft based software, ability to respond to emails, the ability to learn new software/tasks, etc. If you can support donating some of your time to PMLE, please send an email which includes a short bio about yourself, such as name, address, how long you've lived in the community and how you'd like to help, or believe you can help.
      2. Your submission is due by August 14th, 2020 if you would like to run. This allows us the necessary time to get the materials out to members and receive the votes back.
      3. Estimated yearly time donated is roughly 20-40 hours over the course of the year.
   4. Community needs.
      1. We are always in need of community members to volunteer for our committees. Help is something we encourage and need regularly. Whether it be helping to keep the community clean or free from garbage, weed whacking/mowing, tree/brush removal, plowing vendor point of contact(s), etc. If you are interested in helping out your community with a little of your time, like others around you, please reach out to any board member or send an email to us.
         
   5. Time line of upcoming events.
      1. Tentatively. Annual Meeting to be held on September 19, 2020 at 116 Wilson Hill Road, Dingmans Ferry, PA 18328. Status of meeting will be announced as we get closer to the date. This is, typically, our biggest meeting and our ballot counting, if necessary or any voting needs to occur.
      2. Road (Pot Holes). We are hoping to get a gathering of volunteers together within the next 4 weeks to cold patch many of our pot holes, prior to winter and colder weather.
      3. Those of you who have opted for the quarterly payment plan, your next payment due date is September 1st.
      4. Sometime in August we will be soliciting for our plowing contractor.
      5. Sometime toward the end of August or during the month of September we'll have community volunteers working on cleaning up brush/trees along the side of the road in Sections 5, 6 and 7. We are hoping that members from these sections will partake in helping as it shouldn't always be members of section 6/7 doing the work for the entirety of the community.
         

ATV Clarity for all:

1. PMLE's By-Laws state (Found under Traffic, sub-item #3): "Powered “mini-bikes”, “go-carts”, “snowmobiles” or similar vehicles are prohibited."
   
2. PA's Summary of Rules related to ATV's (informative site): PA ATV Rule Summary

As always, we hope that you and your families have been safe through these last couple of trying months.

Sincerely,

PMLE 5,6,7 Community Association Board of Directors